Administrator and Finance
| Job title: | Administrator and Finance |
| Location: | Leicester |
| Industry: | Primary |
| Salary: | £13000 - £14200 per annum |
| Reference: | 0000194413_1656340797 |
| Contact name: | Aspire People Limited |
| Contact email: | Rob@aspirepeople.co.uk |
Job description
Administrator and Finance OfficerCoventry
Full Time Temporary - Permanent
8.30 to 3.30pm Monday to Friday
Grade 6 - Actual Salary £13,967 - £14,247
Aspire People are currently recruiting for an Administrator and Finance Officer to work for a fantastic School based in Leicestershire.
The role is Temporary - Permanent or direct permanent and looking to start ASAP following a successful interview.
Day to day responsibilities:
*To provide a courteous reception and visitor management service, responding directly to the majority of enquiries, and ensuring that visitors are welcomed and managed in accordance with established health and safety / child protection procedures.
*To make and receive telephone calls as necessary in order to fulfil your duties, being mindful of data protection and safeguarding requirements at all times.
*To deal with written correspondence in an effective manner, opening, filtering, sorting and distributing incoming post and e-mails as appropriate, and dispatching outgoing mail and replying to emails in a timely manner.
*To prepare and distribute information / documentation to the school community as appropriate, including the production of newsletters and information packs where required.
*To create and maintain standardised responses and template documents for use by yourself and others.
*To maintain and develop the office filing system, ensuring that it is fit for purpose and that all documentation is filed appropriately and securely in accordance with data protection regulations.
*To arrange meetings and events, including those which involve delegates from multiple agencies, determining suitable times and venues, preparing and distributing paperwork if required, and taking notes / minutes where required, particularly in formal meetings where the need for accuracy and the recording or decisions is important.
*To assist teachers in planning and organising school trips, researching venues, obtaining quotes and making bookings in accordance with the teacher's requirements.
*To use office software and equipment to create / produce a wide range of documents, where there may be a requirement for interpretation of more complex information or liaison with others.
*To source suppliers and obtain quotes for non-routine purchases, after determining requirements from relevant staff, and to raise orders, including official orders when authorised to do so.
*To check deliveries to the school against the delivery note / order, noting any discrepancies and reporting them to the supplier in a timely manner.
*To maintain office software, carrying out system upgrades and year-end procedures on information management systems in accordance with published guidance.
*To prepare and manage pupil lists / groups for a range of purposes (e.g. free school meals, pupil premium, SEND, etc.)
*To ensure that electronic and manual records are kept accurate and up to date, and to process and analyse data, using databases and spreadsheets to produce routine and ad-hoc reports which may require manipulation and interpretation of information.
*To liaise with the School Admissions Service regarding the annual intake of new pupils to the school, mid-term admissions and pupils leaving the school.
*To complete statutory and non-statutory returns, ensuring that they are accurate and are submitted in a timely manner (e.g. school census, monthly absence return, etc.)
*To undertake routine cash handling duties, including receiving and recording payments for school meals and trips, issuing receipts and preparing for banking.
*To manage the petty cash account, ensuring that all payments are authorised, supported by appropriate documentation (i.e. VAT receipts), and signed for, and arranging for the cash float to be topped up as required.
*To liaise directly with parents who may owe money to the school to seek payment, including agreeing payment plans where appropriate, referring persistent non-payment to the hub business manager / school leader.
*To manage requests for lettings of the school premises, ensuring availability of premises staff and facilities, and calculating costs based on an agreed scale of charges before confirming any bookings and making arrangements for an invoice to be raised.
*To process applications for DBS checks, verifying appropriate documentation in accordance with prescribed procedures, recording DBS certificate details in the Single Central record and informing the Head Teacher promptly in the event that any certificate contains disclosures of any kind.
*Any other duties, commensurate with the grade, for which the post holder has appropriate skills / training, as may be required from time to time
Special Factors
*The nature of the work may involve the post holder carrying out work outside of normal working hours.
*The postholder may be required to attend, from time to time, training courses, conferences, seminars or other meetings as required by his/her own training needs and the needs of the school.
*This post is eligible for a DBS check under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (i.e. it involves certain activities in relation to children and/or adults) and defined as regulated activity under Part 1 of the Safeguarding Vulnerable Groups Act 2006 before the coming into force of section 64 of the Protection of Freedoms Act 2012 on 10th September 2012. Therefore a DBS enhanced check is an essential requirement.
You will need be/have to:
●Level 2 qualifications in maths/numeracy and English/literacy.
●Level 3 qualification in business and administration, or evidence of equivalent experience
●Experience of working in a busy office environment, carrying out a range of administrative tasks
●Experience of carrying out basic financial procedures, including cash handling, preparation for banking, and informal debt processes.
●Experience of working in a school office
●Some supervisory experience
●Experience of using information management systems and finance software
●Experience using MIS and FMS
These are some fantastic opportunities and at Aspire People we listen to and care about our candidates. We will support and guide you to ensure we find the perfect role.
Please apply now and visit our website if you are interested in finding out more. www.aspirepeople.co.uk
To be able to be considered for these amazing positions, applicants must either have a DBS that is on the update service or be willing to pay £47.20 for a new one.
Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.
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